TUTTLE YOUTH SOCCER CLUB
Bylaws
Article I - NAME
The
name of this organization shall be the Tuttle Youth Soccer Club, (hereinafter
referred to as TYSC), a nonprofit organization.
Article II – PURPOSE AND
AFFILATION
The
object of TYSC shall be to promote soccer as a sport, to organize soccer teams,
to provide training in the sport of soccer, both youth and adult, and to
receive gifts or donations to promote the health, welfare and recreation of the
general public through the sport of soccer.
The
TYSC shall be affiliated with, Oklahoma Soccer Association (OSA), United States
Youth Soccer Association (USYSA),United States Soccer Federation (USSF) and the
Federation Internationale de Football Association (FIFA). Through these
affiliations, the TYSC becomes the officially sanctioned youth soccer program
for the Tuttle and Northeast Grady County area.
Tuttle
Youth Soccer Club is a nonprofit organization.
Article III – MEMBERSHIP
Section
1: LEVELS OF MEMBERSHIP
Members
shall be those affiliated with TYSC as follows:
A. Parents or guardians of current
registered players;
B. Active coaches, assistant coaches and
referees with no age restriction provided such person has completed and signed
a US Youth Soccer Employment/Volunteer Disclosure Statement for the current
TYSC Fiscal Year; or
C. Guest members defined as adults age 18
or over interested in furthering the sport of soccer and the betterment of
TYSC, which have requested, in writing, membership and have been approved by
the Board.
In
the matter of dissolution of this Corporation, the only members eligible to
vote thereon shall be the Board of Directors.
Section
2: TERMINATION OF MEMBERSHIP
Membership
may be terminated at a special meeting called for that purpose by the
concurrence of two-thirds of the eligible votes of the Board.
Section
3: SUSPENSION OF MEMBER
Any
member may be suspended at such time as shall be deemed necessary for
disciplinary reasons by the majority vote of the Board when, in the option of the
Board;
A. It is determined by the majority vote
of the Board that a member has not acted in the best interest of youth soccer;
B. It is determined by a majority vote of
the Board that a member has willfully violated any of the rules and regulations
of the bylaws of TYSC; or
C. It is determined by a majority vote of
the Board that a member has willfully violated any of the rules and regulations
of bylaws of the OSA (as long as TYSC
shall be affiliated with the OSA).
The
decisions of the Board will be determined after consideration of written
reports from the parties involved.
Section
4: NOTIFICATION OF SUSPENSION.
Members
shall be notified, in writing, of their suspension by the Board within seven
(7) business days of the Board’s decision.
The notice shall include reason(s) for suspension of membership and
shall be signed and dated by the President of TYSC.
Article IV – BOARD OF DIRECTORS
& OFFICERS
Section
1: COMPOSITION
The
Board of Directors (hereinafter referred to as Board) shall be composed of four
elected officers and one elected committee chairperson.
Section
2: OFFICERS
The
following Officers of the TYSC shall be elected annually:
- President;
- Vice President;
- 2nd
Vice President;
- Secretary;
- Treasurer;
- Registrar;
Section
3: TERMS
All
Officers shall be elected by the membership at the Annual Meeting by a majority
vote of the members in attendance. All Officers shall serve for a term of one (1)
year. No person shall hold more than one office. Terms shall begin on the first
day of the new fiscal year.
Section
4: QUALIFICATIONS
Any
person holding a position on the TYSC Board of Directors must be a current
member in good standing of TYSC passed a background check.
Section
5: DUTIES
The
duties of the Officers shall be as follows:
A.
The
President shall preside at all meetings, shall be in charge of equipment, and
shall be General Manager of TYSC.
B.
The
Vice President shall act in the absence of the President with the same
authority, shall be in charge of the fields, risk management, and shall perform
other duties as assigned by the membership.
C.
The
2nd Vice President shall be preside over of all committees and
committee members, and shall perform other duties as assigned by the
membership.
D.
The
Secretary shall be responsible for all communications, both internal and
external, and shall keep the official records of TYSC, including minutes of all
meetings and contracts.
E.
The
Treasurer shall be shall receive, disburse, and account for all funds of TYSC which shall be kept in a bank designated
by the Officers.
F.
The
Registrar shall be Chairman of the Registration Committee, shall be responsible
for registration of players and coaches, and shall be responsible for formation
of teams and assignment of league brackets.
Section 6: ATTENDANCE
Any
Officer failing to attend meetings in such a manner as to consistently cause a
quorum to not be established for three consecutive meetings shall have his
continued tenure subjected to a vote of the membership in no less than ten nor
more than thirty days from the last meeting of Officers where a quorum was not
established. Any Office may be removed from office by a two-thirds vote of the
membership present at a membership meeting.
Section
7: VACANCIES
In
the event a vacancy occurs in any position of TYSC Board of Directors, the
Board shall elect a successor to the office by a majority vote. Vacancies shall be filled as soon practically
possible.
Section
8: ADDITIONAL OFFICERS AND POSITIONS
The
Board shall have the ability to create additional positions and make
appointments.
Article V – MEETINGS
Section 1: MEETINGS
OF THE MEMBERSHIP
Meetings
of the membership shall be held at the call of the Board provided that at least
one meeting is held quarterly. An annual meeting of the membership shall be
conducted each May and shall be for the election of officers and presentation
of the budget.
Section 2: QUORUMS
A
quorum of Officers is required at all meetings to conduct business. A quorum is
defined as three or more Officers present.
Section
3: ROBERT’S RULE OF ORDER
The
rules contained in the current edition of Roberts Rules of Order shall govern TYSC
in all cases in which they are applicable and do not conflict with these
bylaws.
Article
VI - COMMITTEES
Section 1: FORMATION
OF COMMITTEES
Committees
other than Registration and Rules and Games may be appointed as needed by the
President, Vice President or 2nd Vice President with advice and
consent of the Board of Directors for an active life to be specified in the
appointment.
Article VII - VOTING
Section
1: OFFICERS
Each
Officer shall have one vote with the President voting only to break a tie.
Section
2: MEMBERSHIP
Membership
voting: each household shall have one
vote.
Article VIII – FISCAL
Section
1: FISCAL YEAR
The
fiscal year of the TYSC shall be from July 1 to June 30 the following year.
Section
2: EXPENDITURES
The Treasurer shall be
the chief accounting officer of TYSC and shall receive, disburse, account for,
and have care of all of the funds and securities of the TYSC which shall be
kept in a bank or banks designated by the Executive Board. The Treasurer shall
prepare annually for presentation at the Annual Meeting an accounting of
receipts and disbursements of TYSC during the preceding year, and shall prepare
monthly for presentation at the standing monthly meeting of the Board of
Directors an accounting of receipts and disbursement of TYSC during the
preceding month. The Treasurer shall allow inspection of the financial records
and receipts of TYSC upon demand by any member of the Executive Board. The
Treasurer will be responsible for maintaining a Petty Cash fund for
miscellaneous expenditures authorized by the President or Treasurer up to $100.00
per month to anyone recipient and no more than $200.00 in total Petty Cash
expenditures per month. All other expenditures must be authorized and approved
by the TYSC Executive Board. .TYSC shall use a two-signature check disbursement
system. The Treasurer, President and Vice President shall be authorized
signatories on all TYSC accounts and any combination of two of these
signatories will be authorized to disburse TYSC funds. The Executive Board
shall set the limit for funds to be disbursed by the signatories on TYSC's
accounts without the use of a second signature, which amount shall be less than
$500.00.
Article IX – Rules and
Regulations
Section
1: FORMATION OF TEAMS
The
Board shall oversee the formation of teams. All teams shall be formed randomly by
age and gender where available player numbers allow. Placement
requests shall be considered on a case by case basis and only where available
player numbers allow. Teams formed by means other than random draw shall be
placed in the highest appropriate playing league and abide by the policies of
said league such as the Oklahoma Recreational and Recreational Select leagues.
Each team in any match shall field the number of players allowed by OSA and a team's roster shall not have any more or less players than may be allowed by OSA. To the
extent allowed by OSA, TYSC teams in the following age groups shall field the
following number of players and
shall have the following maximum and minimum number of players assigned to their team roster:
Age Group |
Field |
Max. Roster |
Min. Roster |
Under 5/6 |
4 |
8 |
4 |
Under 7/8 |
4 |
8 |
4 |
Under 9/10 |
7 |
12 |
9 |
Under 12 |
9 |
16 |
10 |
Under 14 – 19 |
11 |
18 |
14 |
Section
2: DISCIPLINE
The
Board shall be responsible for all discipline to all teams, coaches, and
players under the jurisdiction of this club, concurrent with all rulings under
the TYSC Bylaws and/or Playing Committee of OSA.
Section
3. APPEALS
All
appeals shall be made in writing and submitted to the TYSC Board for
consideration within 14 days of the incident, occurrence and/or judgment.
Section
4. COACHING
A. Coaches, Assistant coaches and managers
shall be required to submit to a state background investigation before
acceptance as a club coach.
B. Coaches, Assistant coaches and managers
shall be responsible for the safety, well being and behavior of all players,
parents, and spectators for their team.
C. Coaches, Assistant coaches and managers
shall conduct themselves in a manner befitting the Bylaws of TYSC and the Laws
of the Game.
Article X – POLICIES AND
PROCEDURES
Section
1: LAWS OF THE GAME
A.
TYSC
competition shall be governed the FIFA rules and interpretations, USYSA Policy
on Playing and Playing Rules and OSA policies.
Article XI – AMENDMENT OF
BYLAWS
Section
1: PROCEDURE
These
bylaws may be amended by a two-thirds vote of the members present at a meeting
of the membership called for such purposes, provided that the amendment has
been presented in writing at the previous membership meeting and electronically
submitted to all members.
Article XII – DISSOLUTION
Section
1: DISSOLUTION
The
Board of Directors may dissolve TYSC by
a two-thirds vote at any meeting of the Board of Directors or a special meeting
called for that purpose. Upon
dissolution, the Board of Directors shall, after paying or making provision for
the payment of all the liabilities of the TYSC, dispose of all the assets of TYSC by donating said assets to Oklahoma Soccer Association or any such
organization which is organized and operated exclusively for charitable,
educational, religious, or scientific purposes as shall at the time qualify as
an exempt organization under section 501(c)(3) of the Internal Revenue Code of
1954 (or the corresponding provision of any future United States Internal
Revenue Law), as the Board of Directors shall determine.
Article XIII – ADOPTION
These
bylaws shall be in effect as of the ___20th__ day of _____June________, ____2017_____.