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Tuttle Youth

Soccer Club

TUTTLE YOUTH SOCCER CLUB

 

Bylaws

 

Article I - NAME

The name of this organization shall be the Tuttle Youth Soccer Club, (hereinafter referred to as TYSC), a nonprofit organization.

 

Article II – PURPOSE AND AFFILATION

The object of TYSC shall be to promote soccer as a sport, to organize soccer teams, to provide training in the sport of soccer, both youth and adult, and to receive gifts or donations to promote the health, welfare and recreation of the general public through the sport of soccer.

The TYSC shall be affiliated with, Oklahoma Soccer Association (OSA), United States Youth Soccer Association (USYSA),United States Soccer Federation (USSF) and the Federation Internationale de Football Association (FIFA). Through these affiliations, the TYSC becomes the officially sanctioned youth soccer program for the Tuttle and Northeast Grady County area.

Tuttle Youth Soccer Club is a nonprofit organization.

 

Article III – MEMBERSHIP

Section 1:         LEVELS OF MEMBERSHIP

Members shall be those affiliated with TYSC as follows:

A.         Parents or guardians of current registered players;

B.         Active coaches, assistant coaches and referees with no age restriction provided such person has completed and signed a US Youth Soccer Employment/Volunteer Disclosure Statement for the current TYSC Fiscal Year; or

C.         Guest members defined as adults age 18 or over interested in furthering the sport of soccer and the betterment of TYSC, which have requested, in writing, membership and have been approved by the Board.

In the matter of dissolution of this Corporation, the only members eligible to vote thereon shall be the Board of Directors.

Section 2:         TERMINATION OF MEMBERSHIP

Membership may be terminated at a special meeting called for that purpose by the concurrence of two-thirds of the eligible votes of the Board.

Section 3:         SUSPENSION OF MEMBER

Any member may be suspended at such time as shall be deemed necessary for disciplinary reasons by the majority vote of the Board when, in the option of the Board;

A.         It is determined by the majority vote of the Board that a member has not acted in the best interest of youth soccer;

B.         It is determined by a majority vote of the Board that a member has willfully violated any of the rules and regulations of the bylaws of TYSC; or

C.         It is determined by a majority vote of the Board that a member has willfully violated any of the rules and regulations of bylaws of the OSA  (as long as TYSC shall be affiliated with the OSA).

The decisions of the Board will be determined after consideration of written reports from the parties involved.

Section 4:         NOTIFICATION OF SUSPENSION.

Members shall be notified, in writing, of their suspension by the Board within seven (7) business days of the Board’s decision.  The notice shall include reason(s) for suspension of membership and shall be signed and dated by the President of TYSC.

 

Article IV – BOARD OF DIRECTORS & OFFICERS

Section 1:         COMPOSITION

The Board of Directors (hereinafter referred to as Board) shall be composed of four elected officers and one elected committee chairperson.

Section 2:         OFFICERS

The following Officers of the TYSC shall be elected annually:

  1. President;
  2. Vice President;
  3. 2nd Vice President;
  4. Secretary;
  5. Treasurer;
  6. Registrar;

Section 3:         TERMS

All Officers shall be elected by the membership at the Annual Meeting by a majority vote of the members in attendance. All Officers shall serve for a term of one (1) year. No person shall hold more than one office. Terms shall begin on the first day of the new fiscal year.

Section 4:         QUALIFICATIONS

Any person holding a position on the TYSC Board of Directors must be a current member in good standing of TYSC passed a background check.

Section 5:         DUTIES

The duties of the Officers shall be as follows:

A.     The President shall preside at all meetings, shall be in charge of equipment, and shall be General Manager of TYSC.

B.     The Vice President shall act in the absence of the President with the same authority, shall be in charge of the fields, risk management, and shall perform other duties as assigned by the membership.

C.     The 2nd Vice President shall be preside over of all committees and committee members, and shall perform other duties as assigned by the membership.

D.     The Secretary shall be responsible for all communications, both internal and external, and shall keep the official records of TYSC, including minutes of all meetings and contracts.

E.     The Treasurer shall be shall receive, disburse, and account for all funds of  TYSC which shall be kept in a bank designated by the Officers.

F.     The Registrar shall be Chairman of the Registration Committee, shall be responsible for registration of players and coaches, and shall be responsible for formation of teams and assignment of league brackets.

Section 6:         ATTENDANCE

Any Officer failing to attend meetings in such a manner as to consistently cause a quorum to not be established for three consecutive meetings shall have his continued tenure subjected to a vote of the membership in no less than ten nor more than thirty days from the last meeting of Officers where a quorum was not established. Any Office may be removed from office by a two-thirds vote of the membership present at a membership meeting.


Section 7:         VACANCIES

In the event a vacancy occurs in any position of TYSC Board of Directors, the Board shall elect a successor to the office by a majority vote.  Vacancies shall be filled as soon practically possible.

Section 8:         ADDITIONAL OFFICERS AND POSITIONS

The Board shall have the ability to create additional positions and make appointments.

Article V – MEETINGS

Section 1:         MEETINGS OF THE MEMBERSHIP

Meetings of the membership shall be held at the call of the Board provided that at least one meeting is held quarterly. An annual meeting of the membership shall be conducted each May and shall be for the election of officers and presentation of the budget.

Section 2:         QUORUMS

A quorum of Officers is required at all meetings to conduct business. A quorum is defined as three or more Officers present.

Section 3:         ROBERT’S RULE OF ORDER

The rules contained in the current edition of Roberts Rules of Order shall govern TYSC in all cases in which they are applicable and do not conflict with these bylaws.

 

Article VI - COMMITTEES

Section 1:         FORMATION OF COMMITTEES

Committees other than Registration and Rules and Games may be appointed as needed by the President, Vice President or 2nd Vice President with advice and consent of the Board of Directors for an active life to be specified in the appointment.

 

Article VII - VOTING

Section 1:         OFFICERS

Each Officer shall have one vote with the President voting only to break a tie.

Section 2:         MEMBERSHIP

Membership voting:  each household shall have one vote.

 

Article VIII – FISCAL

Section 1:         FISCAL YEAR

The fiscal year of the TYSC shall be from July 1 to June 30 the following year.

Section 2:         EXPENDITURES

The Treasurer shall be the chief accounting officer of TYSC and shall receive, disburse, account for, and have care of all of the funds and securities of the TYSC which shall be kept in a bank or banks designated by the Executive Board. The Treasurer shall prepare annually for presentation at the Annual Meeting an accounting of receipts and disbursements of TYSC during the preceding year, and shall prepare monthly for presentation at the standing monthly meeting of the Board of Directors an accounting of receipts and disbursement of TYSC during the preceding month. The Treasurer shall allow inspection of the financial records and receipts of TYSC upon demand by any member of the Executive Board. The Treasurer will be responsible for maintaining a Petty Cash fund for miscellaneous expenditures authorized by the President or Treasurer up to $100.00 per month to anyone recipient and no more than $200.00 in total Petty Cash expenditures per month. All other expenditures must be authorized and approved by the TYSC Executive Board. .TYSC shall use a two-signature check disbursement system. The Treasurer, President and Vice President shall be authorized signatories on all TYSC accounts and any combination of two of these signatories will be authorized to disburse TYSC funds. The Executive Board shall set the limit for funds to be disbursed by the signatories on TYSC's accounts without the use of a second signature, which amount shall be less than $500.00.

 

Article IX – Rules and Regulations

Section 1:         FORMATION OF TEAMS

The Board shall oversee the formation of teams. All teams shall be formed randomly by age and gender where available player numbers allow. Placement requests shall be considered on a case by case basis and only where available player numbers allow. Teams formed by means other than random draw shall be placed in the highest appropriate playing league and abide by the policies of said league such as the Oklahoma Recreational and Recreational Select leagues.

Each team in any match shall field the number of players allowed by OSA and a team's roster shall not have any more or less players than may be allowed by OSA. To the extent allowed by OSA, TYSC teams in the following age groups shall field the following number of players and shall have the following maximum and minimum number of players assigned to their team roster:

 

Age Group

Field

Max. Roster

Min. Roster

Under 5/6

4

8

4

Under 7/8

4

8

4

Under 9/10

7

12

9

Under 12

9

16

10

Under 14 – 19

11

18

14

 

Section 2:         DISCIPLINE

The Board shall be responsible for all discipline to all teams, coaches, and players under the jurisdiction of this club, concurrent with all rulings under the TYSC Bylaws and/or Playing Committee of OSA.

Section 3.         APPEALS

All appeals shall be made in writing and submitted to the TYSC Board for consideration within 14 days of the incident, occurrence and/or judgment.

Section 4.         COACHING

A.         Coaches, Assistant coaches and managers shall be required to submit to a state background investigation before acceptance as a club coach.

B.         Coaches, Assistant coaches and managers shall be responsible for the safety, well being and behavior of all players, parents, and spectators for their team.

C.         Coaches, Assistant coaches and managers shall conduct themselves in a manner befitting the Bylaws of TYSC and the Laws of the Game.

 

Article X – POLICIES AND PROCEDURES

Section 1:         LAWS OF THE GAME

A.               TYSC competition shall be governed the FIFA rules and interpretations, USYSA Policy on Playing and Playing Rules and OSA policies.

 

Article XI – AMENDMENT OF BYLAWS

Section 1:         PROCEDURE

These bylaws may be amended by a two-thirds vote of the members present at a meeting of the membership called for such purposes, provided that the amendment has been presented in writing at the previous membership meeting and electronically submitted to all members.

Article XII – DISSOLUTION

Section 1:         DISSOLUTION

The Board of Directors may dissolve  TYSC by a two-thirds vote at any meeting of the Board of Directors or a special meeting called for that purpose.  Upon dissolution, the Board of Directors shall, after paying or making provision for the payment of all the liabilities of the TYSC, dispose of all the assets of  TYSC by donating said assets to  Oklahoma Soccer Association or any such organization which is organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the Board of Directors shall determine.

 

Article XIII – ADOPTION

These bylaws shall be in effect as of the ___20th__ day of _____June________, ____2017_____.

Tuttle Soccer Complex

1501 N Cemetery Rd, Tuttle, OK 73089

Board Members


President
Wes Malone

1st Vice President
Wayne Kahler

2nd Vice President
Brad Craig

Registrar
Jessica Malone

Secretary
Jennifer Craig

Treasurer
Rachel Wright